Choosing the Right Custom Tent Size: 5 Factors You Should Know

When planning an outdoor event, choosing the right custom tent size should be considered to ensure it meets your specific needs. The tent sets the stage for your guest’s experience whether it is for a wedding, trade show, festival, or community event. Wrong tent size could lead to overcrowding or wasted space, or logistical disaster. Here are five crucial factors to make the best choice before picking the right custom tent size.

1.       Event Type and Activities

Different type of events demands different setups.

·         Trade Shows/Exhibitions: you’ll need a custom tent size that provides high visibility both from near and afar and enough space for product displays, guest experience, and information desk. More popular sizes are 10x10 ft or 10x20 ft event tent.

·         Weddings: often need space for dining, dancing, and entertainment. Basically, enough space for the wedding venue that’s not going to overcrowd people. Although, the tent size for this will depend on the number of guests but usually 40-60 guests will require 30x30 ft or 40x40 ft and 100 guests will recommend 40x50 ft tent for seated dinner and dance floor.

·         Outdoor Events/Festivals: You have to consider shade, weather protection, and area for product displays. Again, depends on the venue you might consider a smaller custom tent size for a smaller venue (eg. 20x20 feet), while you might consider a larger custom tent size for larger events (at least 40x40 feet).

 

2.       Venue Space

Consider the venue’s allotted area and limitations.

·         Available space: measure the area where the tent will be set up

·         Regulations & compliance: confirm the venue regulations and limitations such as specific booth size and height

·         Enough space: take into consideration the clearance for setup and emergency exits.

 

3.       Weather Considerations

For outdoor events, weather should always be considered.

·         Rain – if the event is most likely to rain, consider extra space for your guests to stay dry with covered entryways

·         Wind – consider anchoring options for safety

·         Sun – consider sidewalls or extra shading for guests on a sunny weather

 

4.       Capacity and Volume

Take into consideration what the tent needs to hold.

·         People: how many people are expected to be inside the tent at each time? Consider the capacity both the staff and guests.

·         Items: what items are needed inside the tent? Will you have items like tables, chairs, display cabinets, or racks to display your products? Consider also large items and equipment that will take significant floor space.

Account these two factors for the flow of traffic.

 

5.       Budget

At the end of the day choosing the right custom tent size will still depend on your budget. Size will be the determining factor of cost. Larger custom tents with more designs and prints will definitely cost more than smaller tents or lesser designs.

Consider your budget constraints early in the decision-making process to balance your size needs with financial limitations.

 

Choosing the right custom tent size is not just about the square footage – it’s also about creating a comfortable and enjoyable experience for your guests. By considering event type, venue restrictions, weather, capacity, and customization, you’ll guarantee your tent is both functional and impressive.